1. Purpose
This Employee Training Policy establishes the framework for onboarding, training, and educating employees to ensure compliance with company policies, regulatory requirements, and operational standards. It applies to all employees, fostering a culture of awareness, accountability, and continuous improvement.
2. Scope
This policy applies to:
Permanent Employees: Full-time and part-time staff.
Consultants: External personnel engaged with the company for operational or strategic purposes.
3. Training Objectives
The goals of employee training include:
Ensuring employees understand and comply with company policies and regulatory frameworks.
Equipping employees with the knowledge to perform their roles effectively and responsibly.
Keeping employees informed of updates to policies, compliance standards, and operational procedures.
4. Onboarding Training
Policy and Compliance Training
All new employees participate in an onboarding program that includes:
Presentations: Overview of company values, policies, and compliance standards.
One-on-One Review: Detailed discussions of company policies and standard operating procedures (SOPs).
Employees acknowledge receipt and understanding of these materials by signing an agreement, which becomes part of their employment records.
Key Focus Areas
Overview of the company’s Code of Conduct.
Understanding operational SOPs and their application in daily work.
Compliance obligations, including data protection and information security (e.g., GDPR, internal IT policies).
Escalation protocols for uncertainties or non-compliance issues.
5. Ongoing Training and Awareness
Annual Training Updates
Policies and compliance frameworks are reviewed annually in January, ensuring alignment with regulatory and industry changes.
Employees are required to participate in training sessions covering:
Updated policies and operational procedures.
Changes in regulatory requirements or compliance standards.
Emerging risks and their mitigation strategies.
Policy Updates
Employees are informed of policy changes during the annual company-wide kick-off event in January.
For urgent updates (e.g., new legislation or compliance requirements), employees are notified immediately through official communication channels (e.g., email, intranet announcements).
6. Employee Responsibilities
Employees are expected to:
Familiarize themselves with company policies and procedures during onboarding and throughout their tenure.
Participate in scheduled training sessions and complete assigned learning modules.
Seek guidance from their manager or the Chief Financial Officer (CFO) when encountering unclear situations or potential compliance issues.
Apply the principles and procedures outlined in the company’s policies in their daily work.
7. Communication and Recordkeeping
Training materials and records are maintained in the company’s learning management system (LMS) or similar platform.
Completion of training is tracked, and records are stored securely to ensure accountability and compliance with audit requirements.
8. Continuous Improvement
The company remains committed to:
Reviewing and updating training programs annually or as necessary due to changes in compliance frameworks, regulations, or internal processes.
Soliciting feedback from employees to identify gaps and enhance the training experience.
Keeping training content relevant, engaging, and accessible to all employees.
9. Enforcement
Compliance with this policy is mandatory. Failure to complete required training or adhere to policies may result in disciplinary action, up to and including termination of employment.